Privacy Policy

This policy applies to:

• Visitors to our website
• School staff, administrators, PTA/PTO leaders, and other representatives who submit inquiries
• Business contacts communicating with us by email or through our forms

Our website is intended for adults and school representatives, not children.

When you fill out our consultation / inquiry form or contact us, we may collect:

• Full name
• School name
• Role / title
• Email address
• Phone number (optional)
• Program interest (e.g., PE outsourcing, after-school enrichment)
• Timeline
• School location (city/state)
• Grade levels
• Estimated number of students
• Message / notes (optional)

If you email us directly, we also collect the information you include in that message.

Like most websites, we may collect certain information automatically, such as:

• IP address
• Browser type and device information
• Pages viewed and time spent on pages
• General location (derived from IP)
• Referring/exit pages and links clicked

We may collect this through cookies or similar technologies (see Section 7).

We do not intentionally collect personal information directly from children through our website.

If student-related information is needed to deliver programming on campus, it is handled through school-directed processes and is generally limited to what’s necessary to operate the program (e.g., participation rosters provided by the school). Any such handling is governed by our agreements with the school and applicable laws (including, where applicable, FERPA).

We use information to:

• Respond to inquiries and schedule consultations
• Provide proposals and coordinate logistics for school programs
• Communicate about onboarding, staffing, schedules, and program operations
• Maintain a record of communications and school partnerships
• Improve our website and services
• Maintain security, prevent fraud, and troubleshoot

Depending on your location, we process personal information based on:

• Consent (e.g., you submit a form, accept cookies, opt into marketing)
• Pre-contract/contract necessity (e.g., preparing proposals or coordinating services)
• Legitimate interests (e.g., operating and improving our website, ensuring security)
• Legal obligations (e.g., recordkeeping and compliance)

We may share information with:

• Service providers that help us operate (website hosting, analytics, marketing tools, scheduling, CRM)
• School/district representatives, as needed to coordinate requested programming
• Legal or compliance parties, if required by law or to protect rights/safety

We use the following categories of vendors (and similar providers as needed):

• Website platform/hosting: Webflow
• Analytics: Google Analytics
• Advertising/measurement: Meta Platforms (Meta Pixel)
• Scheduling: Calendly
• Email marketing: Mailchimp
• CRM / forms / marketing automation: HubSpot

These providers may process data on our behalf in accordance with their own privacy policies and our contractual arrangements.

We use cookies and similar technologies for:

• Essential functions (site performance and basic functionality)
• Analytics (understanding traffic and site usage via Google Analytics)
• Advertising/measurement (Meta Pixel may measure conversions and help us understand the effectiveness of ads)

You can control cookies by:

• Adjusting your browser settings to block or delete cookies
• Using cookie consent choices on our site (if enabled)
• Adjusting ad preferences within Meta/your social platforms (where applicable)

If you contact us, request info, or opt in to updates, we may send emails related to:

We retain personal information only as long as reasonably necessary to:

• Respond to inquiries and manage the relationship
• Maintain business records
• Comply with legal or operational obligations

We delete or anonymize information when it’s no longer needed, where feasible.

We use reasonable administrative, technical, and physical safeguards designed to protect information. No method of transmission or storage is completely secure, and we cannot guarantee absolute security.

Our vendors (including those listed above) may store or process information on servers located outside your state/country, including in the United States. Where required, we use appropriate safeguards for cross-border transfers.

Depending on where you live, you may have rights to:

• Access the personal information we hold about you
• Correct inaccurate information
• Request deletion (subject to legal exceptions)
• Object to or restrict certain processing (where applicable)
• Withdraw consent (where processing is based on consent)

To make a request, email info@stanfordparksports.com.